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August 8, 2023
This. Is. HiPerGator.
The coolest minute of your day just might be watching this video.
https://youtu.be/j9OIQ2yaDiU
Aug. 15 and Aug. 22: Open Houses for New and Returning Instructors
One-on-one assistance for faculty on using installed technologies in UF classrooms.
https://news.it.ufl.edu/general-news/get-familiar-with-classroom-technologies/
Tips for Importing Past Content in Canvas
Help your instructors! Share this article.
https://news.it.ufl.edu/education/tips-for-importing-past-content-in-canvas/
Protecting Your Smartphone
Great information to share with the students you support.
https://news.it.ufl.edu/infrastructure/protecting-your-smartphone/
Multiple Storage Options for Research
Three levels of storage offered.
https://news.it.ufl.edu/research/multiple-storage-options-for-research/
Recent Videos from UFIT:
June 26, 2023
Tech Fee Awards for 2022-23 Announced
Podcasting, assistive technologies, astrophotography, and more.
https://news.it.ufl.edu/education/announced-2022-23-tech-fee-grants/
Collaborate with NVIDIA at UF Please share this information with research faculty that you support:
Researchers can collaborate with NVIDIA experts to accelerate their workflow, improve performance on algorithms, and get regular project consults. The NVIDIA AI Technology Center at UF (NVAITC) is a joint research center of UF and NVIDIA.
https://news.it.ufl.edu/research/collaborate-with-nvidia-center-at-uf/
UF is #1 in LinkedIn Learning Usage
Nearest university to UF usage level is more than 100,000 less videos viewed!
https://news.it.ufl.edu/education/uf-is-1-in-linkedin-learning-usage/
Multiple Storage Options for Research
Three levels of storage offered.
https://news.it.ufl.edu/research/multiple-storage-options-for-research/
Minimum Student Computing Requirements for UF
UFIT also maintains a ‘College Specific Requirements’ webpage.
https://news.it.ufl.edu/education/student-computing-requirements-for-uf/
Recent Videos from UFIT:
June 20, 2023
Malware Attacks Increasing
Malware attacks against higher education increased by 26% last year.
https://news.it.ufl.edu/security/increasing-in-higher-ed-malware-attacks/
Please share this event information with teaching faculty that you support:
Generative AI in the Classroom – Wed., July 26 │ 2:30-3:30 p.m.
Instructional designer Leslie Mojeiko and educational technologist Chris Sharp will share tips for writing effective prompts for ChatGPT and AI image generators and show how generative AI can help make class prep and assignment design more efficient.
https://news.it.ufl.edu/education/summer-tech-byte-generative-ai-prompts/
Properly Dispose of Tech Waste in Alachua County
The World Health Organization reports 53.6 million tons of tech waste was generated in 2019.
By 2030, the estimated annual amount will increase to 74.7 million tons.
https://news.it.ufl.edu/security/how-to-properly-dispose-of-tech-waste/
Recent Videos from UFIT:
April 25, 2023
ChatGPT: Guidelines for Usage @ UF
From the Office of Privacy and the Information Security Office.
https://news.it.ufl.edu/security/chatgpt-guidelines-for-campus-usage/
Work Safely with Restricted Data
Do you know what types of data are in UF’s Restricted, Sensitive, and Open classifications?
https://news.it.ufl.edu/security/work-safely-with-restricted-data/
Free Siteimprove Training
Everyone, regardless of disability, should be able to engage with UF websites.
https://news.it.ufl.edu/general-news/improve-the-accessibility-of-ufs-websites/
New Video for Students
Fraudulent Job Scams Targeting Students
March 21, 2023
The biweekly ALL-IT email is sent to everyone who has the U our stakeholders.
March 7, 2023
Please share this information with your constituents and staff who manage your social media:
Available in Zoom: Translated Captions and Live Transcriptions
Zoom translated caption and live transcription service are enabled for UF. Both can be utilized for administrative and research meetings and for classroom activities in Zoom. Ten languages supported!
https://news.it.ufl.edu/infrastructure/available-in-zoom-translated-captions-and-live-transcriptions/
Simplifying Access to HiPerGator
Research and teaching faculty from InCommon federated institutions can now utilize HiPerGator without applying for GatorLink account credentials:
https://news.it.ufl.edu/infrastructure/simplifying-access-to-hipergator/
Register for Cloud Fair - Wednesday, Mar. 29, from 9am-1pm
Opportunity to learn about UF-provided cloud options (including research alternatives) as well as hear from the three leading cloud providers: Amazon Web Services, Azure, and Google Cloud Services.
https://news.it.ufl.edu/infrastructure/cloud-storage-options-for-uf/
New Workshop: Applying Learning Analytics
New workshop showcasing how learning analytics tools can be utilized to enhance student outcomes.
https://news.it.ufl.edu/education/new-workshop-applying-learning-analytics/
New Videos:
• MFA Bombing – How it Works |
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• Using GatorMail |
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• UFIT Labs and Learning Spaces |
February 8, 2023
Please share this information with your constituents and staff who may need content for social media:
InCommon for HiPerGator
Research and teaching faculty from InCommon federated institutions can now utilize HiPerGator without applying for GatorLink account credentials:
https://news.it.ufl.edu/infrastructure/simplifying-access-to-hipergator/
Students and AI – Preparing for the Future
Focusing on how AI can help students be successful during their job hunt and after they graduate:
https://news.it.ufl.edu/education/focusing-on-your-future/
UF/NVIDIA Hackathon: Apply by March 1, 2023
The second annual University of Florida Open Hackathon will be held May 17-25, 2023. Scientists and computing experts from NVIDIA, along with UFIT staff, will serve as mentors to help the teams optimize their code for GPU acceleration. The application deadline is March 1, 2023.
Enhance UF Academics With Tech Fee Grant
Your tech-related idea to enhance UF’s academic environment could become a reality: Submit a proposal for Tech Fee funding: https://news.it.ufl.edu/education/enhance-uf-academics-with-tech-fee-grant/
New Videos:
January 17, 2023
Please share this information with your constituents and with staff in your area who may need content for social media channels:
November 8, 2022
Please be aware of the upcoming changes listed here:
UFIT Testing Disaster Recovery Plan – Tuesday, Nov. 29 Beginning at 10:00 p.m.
On Tuesday, Nov. 29, UF Information Technology will test its disaster recovery plan (DRP). The test will begin when UFIT staff physically remove a fiber connection to simulate a fiber cut on the UF Network.
https://news.it.ufl.edu/infrastructure/ufit-conducting-disaster-recovery-test/
Google Limiting Storage - Change to UF Google Drive Storage on November 15
Effective December 31, 2022, Google is applying a storage limitation to Google Workspace for Education. Learn about the changes coming to UF’s Google Drive on November 15:
https://news.it.ufl.edu/infrastructure/storage-allocation-changing-uf-google-drive/
Teaching TechXploration – Wednesday, November 9
Teaching TechXploration will be held via Microsoft Teams. The event features nine, 30-minute presentations on educational technologies and solutions to teaching challenges. Learn more:
https://news.it.ufl.edu/education/teaching-techxploration-fall-2022/
Building Pedagogically Sound Courses Workshop on Dec. 8-9
The CITT is offering its two-day Course Mapping Camp in person on December 8-9. This hands-on workshop is designed to help instructors build a pedagogically sound blueprint for any course.
https://news.it.ufl.edu/education/building-pedagogically-sound-courses/
October 25, 2022
Changes Coming to UF GatorMail on November 1
On November 1, changes are being made to improve the security of UF GatorMail. The changes are listed in this UFIT News story:
https://news.it.ufl.edu/general-news/changes-coming-to-gatormail-nov-1/
Google Limiting Storage - Change to UF Google Drive Storage on November 15
Effective December 31, 2022, Google is applying a storage limitation to Google Workspace for Education. Learn about the changes coming to UF’s Google Drive on November 15:
https://news.it.ufl.edu/infrastructure/storage-allocation-changing-uf-google-drive/
Teaching TechXploration – Wednesday, November 9
Teaching TechXploration will be held via Microsoft Teams. The event features nine, 30-minute presentations on educational technologies and solutions to teaching challenges. Lear more and register:
https://news.it.ufl.edu/education/teaching-techxploration-fall-2022/
Use NameCoach and Increase Equitable Access
NameCoach is an online tool that provides students, faculty, and staff with the ability to record the pronunciation of their names and to enter their gender pronouns. NameCoach is free for campus:
https://news.it.ufl.edu/education/increase-equitable-access-namecoach/
October 18, 2022
What’s happening: Changes are being made to improve the security of the UF GatorMail system. UFIT is implementing the suite of Microsoft 365 features into UF email, updating how faculty and staff manage spam. And for the first time, with these updates students can now use a spam filter with their UF email.
The details: Beginning Tuesday, Nov. 1, 2022, a new method for managing spam in UF GatorMail will go live. The three bullets listed below are the changes included in this effort. More information on how to work with the new quarantine, spam, and the block/allow features are on the UF GatorMail website: https://www.mail.ufl.edu/managing-email/securing-gatormail/how-to-check-for-spam/.
For more information, please visit: the GatorMail webpage on how to check for spam. Your local IT support can also assist you, as well as the UF Computing Help Desk (352-392-HELP/4357, helpdesk@ufl.edu). |
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October 10, 2022
Cyber Security Awareness Month – October 2022
https://news.it.ufl.edu/security/cyber-bowl-2022-beat-fsu/
Do you want to see Chief Osceola and Renegade to win the Cyber Bowl? Neither do we. Help UF beat FSU...Enter by 11:59 p.m. this Friday, Oct. 14: https://cyberbowl.security.ufl.edu. You could win tix to this year's UF-FSU football game just for entering your name and UF email.
Now Available: NameCoach – Increase Equitable Access at UF
https://news.it.ufl.edu/education/increase-equitable-access-namecoach/
Online tool that provides students, faculty, and staff the ability to record the pronunciation of their names and enter their gender pronouns.
Showcase of Instructional Support Services – Open House (Oct. 18)
https://news.it.ufl.edu/education/showcase-of-instructional-support-services/
Instructors can get new headshots taken or record a holiday themed message in UFIT’s multi-studio digital production facility, both offered free of charge.
October 4, 2022
September 15, 2022
Important GatorMail Information
September 9, 2022
On October 1, 2022, Microsoft will deprecate Basic authentication in Exchange Online
August 11, 2022
Training Opportunities for You and the Staff You Support
Intro to R Data Analysis and Graphics
Fall course dates are August 29 to October 29. The course is free and open to faculty, postdocs, staff, and graduate students. Pre-registration is required by August 26.
https://go.ufl.edu/ub7d2av
30-Minute Recipes to Increase Instructor Presence - Monday, Aug. 22 │ 10:00 – 11:00 a.m.
UFIT staff will explain the three dimensions of instructor presence, give demonstrations, and provide a handout so instructional faculty can prepare these recipes on their own!
https://go.ufl.edu/ez9xoqh
Free AI Micro-Credential Courses for Staff
The Provost’s Office is making each four-hour AI Micro-Credential course available to faculty and staff at no cost. The discount code to receive FREE registration is: ufstaff.
https://go.ufl.edu/1ippznm
ALSO:
Full-Service Video Production Facilities for UF
Is your dean or chair asking for a recruiting video? In-studio, on-demand, and location shooting available to faculty, staff, and for department needs. Talk with us.
https://go.ufl.edu/nhhu9jp
Special for UF/IFAS: https://cals.ufl.edu/colt/
Need Social Media Content? Here are Some Great New Videos to Share:
5/24/22
Maximize Eduroam Usage on Campus
Help students and faculty who use ‘ufguest’ learn the benefits of registering devices for using eduroam.
https://go.ufl.edu/dk3ed2x
Course Accessibility Consultations Available
Faculty can schedule 1-on-1 consults to learn how to remediate material, making them more accessible.
https://go.ufl.edu/z7atl78
Learn About the Smishing Epidemic
Everyone is getting them on their phone now. Help us educate your constituents.
https://go.ufl.edu/n0bbdg1
Phishing, Smishing, and Vishing
A three-minute video that provides an excellent overview of popular social engineering techniques.
https://youtu.be/afoLJnTEfys
Avoiding Duo Mobile Hacks
If you weren't expecting a Duo notification on your phone--if you didn't just sign into a service requiring verification--then don't automatically approve. Watch this 80-second video to learn why!
https://youtu.be/ZKoPU2ESHZI
Enable Privacy Settings
This two-minute video should you how to restrict what apps are storing about you, and how cybercriminals can take your profile info and browsing history and exploit them to their advantage.
https://youtu.be/UASZYIATrIk
April 2022 Canvas Assignments Updates <--LINK
4/26/22
UF Email Retention Policy
As part of the One UF IT rationalization initiative, UF spent the last several years transitioning to Microsoft O365, reducing 27 disparate email systems to one. One UF IT gave us the opportunity to rollout the latest technology, and with that, the opportunity to rationalize the email retention policy, last updated in February 2016. As of July 1, 2022, the university’s email retention policy will go in effect for remaining UF email inboxes, including UF Health. Emails sent or received are retained for three years from creation or receipt.
Additional information is available at the following websites:
Zoom Update: 4/25/22
Zoom will be providing a new version of our Mac, Windows, and Linux clients. They will be available for download at https://zoom.us/download. Zoom will also be performing a staggered release for iOS and Android on applicable app stores. This update will include minor bug fixes.
April 25, 2022
As the Spring semester winds down, we wanted to share a few resources with you to help wrap up your courses and get grades into ONE.UF.
PREPARING YOUR GRADEBOOK
This guide on finalizing your gradebook in preparation for sending to ONE.UF will help you ensure that the grade displayed in Canvas matches what is sent to ONE.UF.
ENTERING GRADES IN ONE.UF
The UF HR Grades Toolkit provides resources for faculty and staff who enter grades in ONE.UF and myUFL.
FINALIZING YOUR GRADEBOOK/SEND TO ONE.UF WEBINAR
You can watch this 50-minute webinar that covers finalizing your gradebook and sending grades to ONE.UF through Canvas.
You can also request an e-Learning consultation to ensure your gradebook is ready to send to ONE.UF by going to go.ufl.edu/CanvasHelp.
GRADING PERIOD
Spring 2022 grading period is open and runs through Monday, May 2nd at Noon.
GRADE SUBMISSION HELP
The Registrar’s office is offering live, online grading assistance via Zoom. Please use this link to join either session.
Dates and times are as follows:
HELP RESOURCES
Regards, e-Learning Support Team
April 7, 2022
March 15, 2022
Spring HiPerGator Symposium – March 24 (Via Zoom)
Faculty from the University of South Florida and Florida International University; as well as UF faculty from Medicine, UF Health-Jax, CLAS, COE, COTA, DCP, IFAS, Pharmacy, and Wertheim, are presenting in the spring symposium. Registration is open to everyone in the UF community.
https://news.it.ufl.edu/research/state-faculty-presenting-at-spring-hipergator-symposium/
FY21 - UFIT Contributions Report
“I am extremely proud of the way our staff not only contributed to the university’s effort to combat COVID-19, but also that we could still support the campus with more than 300 completed projects and enhancements during this time period.” -- VP and CIO Elias Eldayrie
https://it.ufl.edu/media/itufledu/documents/FY21-CR-TriFold.pdf
New Flyers for 2022: UFIT Help Desk and HiPerGator
Download and share with your constituents.
https://news.it.ufl.edu/general-news/two-new-ufit-brochures-for-campus/
New Video to Share:
Why You Shouldn’t Use GatorMail Email for Third Party Accounts: https://youtu.be/iOpwDHpIwGI
Training:
Do you support staff new to the Microsoft Teams environment? Invite them to enroll:
Intro to MS Teams (March 22 │ 1:00 – 2:00 p.m.)
https://training.it.ufl.edu/calendar/#!view/event/date/20220322/event_id/23684
February 22, 2022
February 1, 2022
Course Reserves Fixed in Canvas
01/12/22
As you may have seen, a new Firefox update today has caused issues with some items in Canvas, with Course Reserves being one of them. We have implemented a fix that will allow Course Reserves to work in all browsers by launching it in a new tab. However, we had to reinstall the tool to update it, removing it from your course navigation.
If you were using Course Reserves in your course this term, you will need to re-enable it by going to Settings > Navigation. It should appear at the bottom of the list. Click on the three dots to enable, and scroll back down to hit save. You shouldn’t have to relink your course in ARES to Canvas.
For those of you who have course reserves linked in Canvas, please read below. The browser issues that have been a problem have been resolved, but instructors will have to re-enable the course reserve link in Canvas. I am attaching the guide to activating the course reserve link in Canvas to this email- if you have any questions, please contact the Course Reserves unit at eres@uflib.ufl.edu, or 352-273-2520
Embedded Mediasite Videos in Canvas
01/12/22
Due to a recent update to Firefox, some Mediasite content embedded in Canvas pages may result in an error screen telling students they may have hit the back button. This error was already occurring in Chrome and Firefox. Please read below to learn how to identify if your course is experiencing this error, and how to fix it.
What causes the error?
If Mediasite content is embedded into a Canvas page using the Canvas Embed tool, the HTML that is generated utilizes a method for displaying content that is no longer supported by major web browsers (Chrome, Firefox, Safari etc.)
How do I identify the error?
It is important to note that this error only effects Mediasite videos that have been embedded using the Canvas Embed tool. If your content was embedded using the Mediasite LTI or if you simply use sharable Mediasite links, your course should not be affected by this error.
How do I fix this error?
You have two viable options for fixing this error:
ZOOM INFORMATION
Don't forget to download your Zoom cloud recordings
As a reminder, effective Jan. 14, any recording older than 365 days will be removed from Zoom’s cloud storage. Faculty and staff needing to preserve cloud recordings older than 365 days can download them to a storage destination of their choice or upload the recordings to UF’s Mediasite environment.
Updates
January 11, 2022
Visit the full UFIT training schedule: http://go.ufl.edu/9n83n89
New IT Videos for UF:
January 6, 2022
Faculty, Students, and Staff:
Happy New Year! On behalf of the UFIT staff, I sincerely hope your winter break was a restful, joyous, and healthy time away from campus. We value our work together to support your teaching, learning, research, and overall business needs.
Phishing emails, with their malware and dangerous links, spike at the start of each semester. Did you know our information security systems block more than a billion phishing emails each year? Still, some do get through. That's why being vigilant on what you click on is so important.
Understanding the risk and being more intentional about what we click on has made a considerable difference for UF.
Maintaining the privacy of UF data and protecting the university's intellectual capital is dependent on all of us making informed choices when opening emails, especially those marked with the [External Email] banner. Ransomware attacks were in the news almost daily in 2021. Details on how a ransomware attack works and the impact ransomware can have on our university, are explained by President Fuchs in this video recorded last fall.
University community members can continue to make a difference in their cyber-safety (also known as your "security posture") by:
Elias G. Eldayrie - Vice President & CIO
December 20, 2021
Canvas New Quiz Tool
December 14, 2021
Zoom, SPSS and Cyber Vigilance
Retention Policy Announced for Zoom
Inaugural policy starts January 14, 2022
Navigate to: news.it.ufl.edu/infrastructure/retention-policy-announced-for-uf-zoom
Free SPSS Sample Power and R Programming Courses Offered in Spring 2022
Earn a certificate with UFIT’s instructor-led and self-paced trainings
Navigate to: news.it.ufl.edu/education/free-statistical-training-offered-by-ufit
Cyber Vigilance
Social Security card fraud scam
Navigate to: news.it.ufl.edu/security/threat-to-suspend-your-social-security-number-is-a-scam
Vigilance during the busy travel period
Navigate to: news.it.ufl.edu/security/safe-travel-is-smart-travel-cyber-vigilance
December 9, 2021
Minimum Canvas Use
All Spring 2022 courses delivered through any means (face-to-face, online, etc) will be required to use the Canvas learning management system for at least the following purposes:
December 9, 2021
UF NEWS
Deleted recordings remain in the Zoom trash for 30 days. To retrieve recordings that have been moved to your Zoom trash, log in to Zoom and follow the steps in the Recover a Deleted Cloud Recording document. After 30 days in the trash, a recording is no longer retrievable.
On July 15, 2022, UF’s Zoom retention policy will be reduced to its final state of 180 days. Please visit the UF Zoom cloud recording FAQ page for additional information. Faculty and staff with questions or who need assistance should reach out to their local IT support. Zoom users may also contact the UF Computing Help Desk.
October 26, 2021
Please share relevant content with your faculty, students, and staff:
October 12, 2021 – UFIT Updates
Please forward relevant content to your faculty, students, and staff:
Recent IT News Stories for UF:
August 3, 2021 – UFIT Updates
Please share relevant content with your faculty, students, and staff:
May 20, 2021 – UFIT Updates
Please share relevant content with your faculty, students, and staff:
April 27, 2021 – UFIT Updates
Please share relevant content with your faculty, students, and staff:
April 8, 2021 – UFIT Updates
LSS wanted to let you know about some upcoming changes to Canvas happening over the weekend.
The term date “override” button that allows you to open a course prior to the set term in Canvas is being updated with a dropdown menu. Now, to change the dates your course is opened and closed, choose “Course” from the dropdown for participation and then enter the start and end dates. If an end date is not entered, your course will not close and will remain on students’ dashboards. If you currently have course dates overridden, those dates will still be in affect even though it may show as “term.”
You will now have the ability to request a student to resubmit an assignment via Speedgrader. Please note that if you have limited submission attempts and the student has reached that limit, this will NOT grant an additional attempt.
Webcam Submissions
Students will now have an option to do a webcam submission in assignments. This option will be available when you have selected Online Submission > File Upload as the submission type.
Manage Users/Instructor Tools in Chrome
Instructor Tools will now open in a new tab when you click on the link. This is to help address a security issue that was blocking the use of tools such as Manage Users and Photo Rosters in Chrome. Please be sure to close the browser tab once you have finished using the tool.
March 16, 2021 – UFIT Updates
March 3, 2021 – UFIT Updates
Please share relevant content with your faculty, students, and staff:
• Tech Fair Will Be Held Feb. 17-19.
• New Videos from UFIT
https://news.it.ufl.edu/education/visit-ufits-youtube-channel-for-it-help/
There are nearly 90 short, helpful videos on UFIT’s YouTube channel. We’ve also created a Gator Student, HiPerGator and UF Research, and Canvas e-Learning playlists. January 2021 additions:
• Spring 2021 Research Computing Training
Wednesday, December 9th, 2020 8:37am
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With Final Exams coming up, we wanted to send some reminders when using Honorlock for proctoring your online assessments:
As Honorlock is continuously updating their service and software should any students receive a message about their Honorlock Chrome extension being out of date, they can simply uninstall and proceed to install the newest version of our extension directly from the Chrome Store.
Best of everything to you and your students during Final Exams. Should you have any questions or concerns with online proctoring please contact me at
Chris Newsom - cnewsom@ufl.edu | Office of Distance Learning |
UF | Gainesville, Florida | P:(352) 294-0851 F:(352) 392-7049 | distance.ufl.edu
Enhanced Adobe Spark Subscriptions for UF
Extra features and benefits for faculty and students – please share with your constituents:
https://news.it.ufl.edu/education/enhanced-adobe-spark-subscriptions-for-uf/
Beginning Soon: Simulated Phishing Emails
464,240,360 malicious emails blocked in 2019:
https://news.it.ufl.edu/security/simulated-phishing-emails-begin-soon/
Exploring Machine Learning and AI @ UF
Everyone is welcome to register for virtual Fall 2020 HiPerGator Symposium:
https://news.it.ufl.edu/research/exploring-ai-and-machine-learning-uf/
You are now able to create groups based on the number of students you want per group instead of figuring out how many groups you need. When you make new group sets, you will now see this option!
When you do this, it doesn’t set the limit members option, so if you have people who’ve added to the course after groups are made, you can still add them to an existing group or create a new group for them.
Simulated Phishing Emails Begin Soon
464,240,360 malicious emails blocked in 2019:
https://news.it.ufl.edu/security/simulated-phishing-emails-begin-soon/
GatorCloud – Free Storage, Collaboration Tools
Let your constituents know – unlimited storage available via UF Dropbox, UF G-Suite:
https://news.it.ufl.edu/infrastructure/free-storage-and-collaboration-tools/
Innovation for UF Teaching and Learning: Hyflex Classrooms
20+ HyFlex Classrooms debut this week: