CANVAS, UF News & IT UPDATES

Canvas Basics Page

Course Reserves Fixed in Canvas
01/12/22

As you may have seen, a new Firefox update today has caused issues with some items in Canvas, with Course Reserves being one of them.  We have implemented a fix that will allow Course Reserves to work in all browsers by launching it in a new tab. However, we had to reinstall the tool to update it, removing it from your course navigation.

If you were using Course Reserves in your course this term, you will need to re-enable it by going to Settings > Navigation. It should appear at the bottom of the list. Click on the three dots to enable, and scroll back down to hit save. You shouldn’t have to relink your course in ARES to Canvas.

For those of you who have course reserves linked in Canvas, please read below. The browser issues that have been a problem have been resolved, but instructors will have to re-enable the course reserve link in Canvas. I am attaching the guide to activating the course reserve link in Canvas to this email- if you have any questions, please contact the Course Reserves unit at eres@uflib.ufl.edu, or 352-273-2520

 

Embedded Mediasite Videos in Canvas
01/12/22

Due to a recent update to Firefox, some Mediasite content embedded in Canvas pages may result in an error screen telling students they may have hit the back button. This error was already occurring in Chrome and Firefox. Please read below to learn how to identify if your course is experiencing this error, and how to fix it.

What causes the error?
If Mediasite content is embedded into a Canvas page using the Canvas Embed tool, the HTML that is generated utilizes a method for displaying content that is no longer supported by major web browsers (Chrome, Firefox, Safari etc.)

How do I identify the error?

  1. Open Chrome, Firefox, or Safari. Make sure Firefox is up-to-date.
  2. Sign-in to Canvas and go to your Canvas course page.
  3. When looking at a Mediasite video embedded in your Canvas course, it will display “Error” followed by a message that start with “you may be seeing this page because you used the Back button”

It is important to note that this error only effects Mediasite videos that have been embedded using the Canvas Embed tool. If your content was embedded using the Mediasite LTI or if you simply use sharable Mediasite links, your course should not be affected by this error.

How do I fix this error?
You have two viable options for fixing this error:

  1. You can re-embed the content using the Mediasite LTI. Instructions on how to do so.
  2. You can sign-in to Mediasite and copy the shareable link for the video in question and post it into your Canvas page.

 

ZOOM INFORMATION

Don't forget to download your Zoom cloud recordings
As a reminder, effective Jan. 14, any recording older than 365 days will be removed from Zoom’s cloud storage. Faculty and staff needing to preserve cloud recordings older than 365 days can download them to a storage destination of their choice or upload the recordings to UF’s Mediasite environment. 


Updates
January 11, 2022

Tech Resolutions for a Safer 2022
If you manage or contribute to a UF social media account, the bulleted list and image in this article makes great content additions.
http://go.ufl.edu/pborxf9

GO.UFL.EDU – UF’s Link Shortener Service
UFIT developed the service for the UF digital environment such as online documentation, in course modules, emails, websites, and in social media posts. For use with webpages ending in “ufl.edu” and “ufhealth.org,” and inside UF’s Zoom, Qualtrics, SharePoint, Gator360, and ExLibris environments.
http://go.ufl.edu/8kwths4

Sampling of FREE Trainings Offered this Spring from UFIT:

Visit the full UFIT training schedule: http://go.ufl.edu/9n83n89


New IT Videos for UF:

January 6, 2022
Faculty, Students, and Staff:

 
Happy New Year! On behalf of the UFIT staff, I sincerely hope your winter break was a restful, joyous, and healthy time away from campus. We value our work together to support your teaching, learning, research, and overall business needs.
 
Phishing emails, with their malware and dangerous links, spike at the start of each semester. Did you know our information security systems block more than a billion phishing emails each year? Still, some do get through. That's why being vigilant on what you click on is so important.

Understanding the risk and being more intentional about what we click on has made a considerable difference for UF.

Maintaining the privacy of UF data and protecting the university's intellectual capital is dependent on all of us making informed choices when opening emails, especially those marked with the [External Email] banner.  Ransomware attacks were in the news almost daily in 2021. Details on how a ransomware attack works and the impact ransomware can have on our university, are explained by President Fuchs in this video recorded last fall.

University community members can continue to make a difference in their cyber-safety (also known as your "security posture") by:

  1. Changing compromised passwords and creating different passwords for each account. Here’s a quick way to check if you have any compromised passwords: https://haveibeenpwned.com.
  2. Activating multi-factor authentication (MFA) on your personal email, banking, and social media accounts. Find which sites you use support MFA by visiting https://2fa.directory.
  3. Deleting old social media accounts and other accounts you no longer use.
  4. Reviewing privacy and security settings annually on social media accounts and other sites at least once a year.
  5. Removing unused applications from mobile devices. Unused apps are like unused accounts--they store information that can be used against you if the account becomes compromised.

Elias G. Eldayrie - Vice President & CIO

December 20, 2021
Canvas New Quiz Tool

How do I create a quiz using New Quizzes?
Instructor Guide | How do I create a quiz with new quiz tool...
NEW QUIZ TYPES:

Canvas New Quizzes: Basics and Benefits on YouTube


December 14, 2021
Zoom, SPSS and Cyber Vigilance

Retention Policy Announced for Zoom
Inaugural policy starts January 14, 2022
Navigate to: news.it.ufl.edu/infrastructure/retention-policy-announced-for-uf-zoom

Free SPSS Sample Power and R Programming Courses Offered in Spring 2022
Earn a certificate with UFIT’s instructor-led and self-paced trainings
Navigate to: news.it.ufl.edu/education/free-statistical-training-offered-by-ufit

Cyber Vigilance
Social Security card fraud scam
Navigate to: news.it.ufl.edu/security/threat-to-suspend-your-social-security-number-is-a-scam
Vigilance during the busy travel period
Navigate to: news.it.ufl.edu/security/safe-travel-is-smart-travel-cyber-vigilance

December 9, 2021
Minimum Canvas Use

All Spring 2022 courses delivered through any means (face-to-face, online, etc) will be required to use the Canvas learning management system for at least the following purposes:

December 9, 2021
UF NEWS

Retention Policy Announced for UF Zoom
A retention policy for UF’s Zoom service takes effect Friday, Jan. 14, 2022. Any recording older than 365 days will be removed from Zoom’s cloud storage. Users needing to preserve any cloud recording older than 365 days can download recordings to a storage destination of their choice. Users can also elect to upload Zoom recordings to UF’s Mediasite environment.

Deleted recordings remain in the Zoom trash for 30 days. To retrieve recordings that have been moved to your Zoom trash, log in to Zoom and follow the steps in the Recover a Deleted Cloud Recording document. After 30 days in the trash, a recording is no longer retrievable.

On July 15, 2022, UF’s Zoom retention policy will be reduced to its final state of 180 days. Please visit the UF Zoom cloud recording FAQ page for additional information. Faculty and staff with questions or who need assistance should reach out to their local IT support. Zoom users may also contact the UF Computing Help Desk.


October 26, 2021
Please share relevant content with your faculty, students, and staff:


Secure the Swamp
Answer Four Questions and Be Eligible for a Secure the Swamp / Information Security is our Shared Responsibility T-Shirt
Navigate to: news.it.ufl.edu/security/the-cost-of-phishing-money-time-personal-files/

Improve UF Site Accessibility–Free Training (1-hour)
Honor World Usability Day by making a commitment to improve UF’s websites
Navigate to: news.it.ufl.edu/education/improve-uf-site-accessibility-free-training/

Prioritizing Usability in Teaching – TechXploration Event is Nov. 10:
Topics include designing usable Canvas courses, setting up learning analytics, improving student engagement with classroom response systems, and creating interactive course videos
Navigate to: news.it.ufl.edu/education/prioritizing-usability-in-teaching/

October 12, 2021 – UFIT Updates
Please forward relevant content to your faculty, students, and staff:


Recent IT News Stories for UF:

10-digit Dialing Becomes Mandatory on Oct. 24:
Navigate to: news.it.ufl.edu/infrastructure/mandatory-10-digit-dialing-for-352-area-code/

Prioritizing Usability in Teaching – TechXploration Event is Nov. 10:
Navigate to: news.it.ufl.edu/education/prioritizing-usability-in-teaching/

Earn an AI Micro Credential @ UF:
Navigate to: news.it.ufl.edu/education/earn-ai-micro-credential-through-uf/

Tech Fee Grants – Submit Your Idea for Funding:
Navigate to: news.it.ufl.edu/education/funding-available-to-enhance-uf-academic-life/

Online Scavenger Hunt and More are Part of 2021 Cyber Security Awareness Month:
Navigate to: news.it.ufl.edu/security/secure-the-swamp-online-scavenger-hunt/


Recent IT Videos for UF:

August 3, 2021 – UFIT Updates

Please share relevant content with your faculty, students, and staff:

May 20, 2021 – UFIT Updates
Please share relevant content with your faculty, students, and staff:
 

April 27, 2021 – UFIT Updates

Please share relevant content with your faculty, students, and staff:

April 8, 2021 – UFIT Updates

March 18, 2021

LSS wanted to let you know about some upcoming changes to Canvas happening over the weekend.

Course Date Override in Settings

The term date “override” button that allows you to open a course prior to the set term in Canvas is being updated with a dropdown menu. Now, to change the dates your course is opened and closed, choose “Course” from the dropdown for participation and then enter the start and end dates. If an end date is not entered, your course will not close and will remain on students’ dashboards.  If you currently have course dates overridden, those dates will still be in affect even though it may show as “term.”

Request Resubmission from Speedgrader

You will now have the ability to request a student to resubmit an assignment via Speedgrader.  Please note that if you have limited submission attempts and the student has reached that limit, this will NOT grant an additional attempt.

Webcam Submissions
Students will now have an option to do a webcam submission in assignments. This option will be available when you have selected Online Submission > File Upload as the submission type.

Manage Users/Instructor Tools in Chrome
Instructor Tools will now open in a new tab when you click on the link. This is to help address a security issue that was blocking the use of tools such as Manage Users and Photo Rosters in Chrome.  Please be sure to close the browser tab once you have finished using the tool.

 

March 16, 2021 – UFIT Updates 

Adobe ETLA Renewals Conclude on March 19, 2021
All Adobe ETLA licenses expired on February 24. Beginning March 19, all individuals with an expired license will lose access to their Adobe software. To avoid a service disruption, discuss with your department’s license manager (i.e., your software liaison) to confirm that the department licenses have been renewed. Anyone with questions is welcome to contact software@ufl.edu . The deactivation process is systematic and automated. After March 19, users must have an active Adobe license, or their software will stop working.

 

March 3, 2021 – UFIT Updates

Please share relevant content with your faculty, students, and staff:


February 17, 2021 – UFIT Updates

Let teaching faculty and those involved with instructional design know about this free training. First offering is in April.

 

January 26, 2021 – Reminders for Campus IT & Staff

  1. Simulated phishing emails
    UFIT began a year-round program of sending simulated phishing emails in fall 2020. There is no penalty if you fall for a simulated phishing email—it’s an opportunity to educate yourself and help prevent the theft of personal and university data.
  1. Information security awareness training
    A comprehensive audit of Florida’s public universities led to the development of a mandatory information security awareness training.  The training was launched in fall 2020, and you must complete it each year. Emails from myTraining will remind you when the annual completion of training is due.
  1. New way to report a suspected phishing email
    There is a phishing alert button available in O365 email for reporting suspected phishing messages. If your college or division has not yet migrated to O365, you can continue to forward any suspected phishing emails to abuse@ufl.edu.
Many of us have been working from home at least part of the time since the pandemic began. Please check that you are securely sharing files and securing your devices. We have additional information security resources on UFIT’s Working Remotely website.

January 19, 2021 – Reminders for Campus IT & Staff

• Tech Fair Will Be Held Feb. 17-19. 

• New Videos from UFIT

https://news.it.ufl.edu/education/visit-ufits-youtube-channel-for-it-help/
There are nearly 90 short, helpful videos on UFIT’s YouTube channel. We’ve also created a Gator Student, HiPerGator and UF Research, and Canvas e-Learning playlists. January 2021 additions:

• Spring 2021 Research Computing Training

 

December 9, 2020 LSS updates
FROM: Joel H. Brendemuhl, Ph.D.
Professor and Associate Dean
College of Agricultural and Life Sciences | UF/IFAS

Wednesday, December 9th, 2020 8:37am

Required Minimal Canvas Usage SPRING 2021

All Spring 2021 courses delivered through any means (face-to-face, online, etc) will be Required to use the Canvas learning management system for at least the following purposes:

Required to use the Canvas learning management system for Spring 2021

  • Distributing and storing the course
    • Syllabus, along with any syllabus Updates
    • Maintaining student grades.
  • The only exceptions are courses set up as
    • Individual academic experiences such as
    • Directed independent study,
    • Supervised research,
    • Supervised teaching, and
    • Thesis or Dissertation credits
  • Instructors and/or course directors are also strongly encouraged to use Canvas for
    • Posting announcements,
    • Providing access to course materials,
    • Adding deadlines to the calendar,
    • Maintaining communication relevant to all students, and
    • Scheduling Zoom meetings.

These practices will help ensure that students who may be geographically dispersed and taking courses asynchronously have access to course content and provides an extra layer of security for Zoom sessions. Doing so will also allow for uniformity of the student course experience and will facilitate the process of making up of course work missed because of illness, periods of self-isolation, and other excused absences.

 

 

December 7, 2020 LSS updates

With Final Exams coming up, we wanted to send some reminders when using Honorlock for proctoring your online assessments:

As Honorlock is continuously updating their service and software should any students receive a message about their Honorlock Chrome extension being out of date, they can simply uninstall and proceed to install the newest version of our extension directly from the Chrome Store. 

Best of everything to you and your students during Final Exams. Should you have any questions or concerns with online proctoring please contact me at
Chris Newsom - cnewsom@ufl.edu | Office of Distance Learning | UF | Gainesville, Florida | P:(352) 294-0851     F:(352) 392-7049 | distance.ufl.edu



September 15, 2020 – IT Updates for Campus

Enhanced Adobe Spark Subscriptions for UF
Extra features and benefits for faculty and students – please share with your constituents:
https://news.it.ufl.edu/education/enhanced-adobe-spark-subscriptions-for-uf/

Beginning Soon: Simulated Phishing Emails
464,240,360 malicious emails blocked in 2019:
https://news.it.ufl.edu/security/simulated-phishing-emails-begin-soon/


Exploring Machine Learning and AI @ UF
Everyone is welcome to register for virtual Fall 2020 HiPerGator Symposium:
https://news.it.ufl.edu/research/exploring-ai-and-machine-learning-uf/


September 10, 2020 – Canvas Update
Create Groups by Number of Students per Group

You are now able to create groups based on the number of students you want per group instead of figuring out how many groups you need.   When you make new group sets, you will now see this option!

When you do this, it doesn’t set the limit members option, so if you have people who’ve added to the course after groups are made, you can still add them to an existing group or create a new group for them.

September 1, 2020 – IT Updates for Campus

Simulated Phishing Emails Begin Soon
464,240,360 malicious emails blocked in 2019:
https://news.it.ufl.edu/security/simulated-phishing-emails-begin-soon/

GatorCloud – Free Storage, Collaboration Tools
Let your constituents know – unlimited storage available via UF Dropbox, UF G-Suite:
https://news.it.ufl.edu/infrastructure/free-storage-and-collaboration-tools/

Innovation for UF Teaching and Learning: Hyflex Classrooms
20+ HyFlex Classrooms debut this week:
https://news.it.ufl.edu/education/creating-hyflex-classroom-spaces-at-uf/

Fall Prep – Checking Zoom Settings
Critical to UF teaching, research, and business – please share broadly
Note changes Zoom is making in September!
https://news.it.ufl.edu/infrastructure/fall-prep-includes-reviewing-zoom-settings/

8/27/2020

Issues with Chrome

We are currently experiencing issues with Instructor Tools, Manage Users, and Photo Roster while using Chrome. This is due to increased security restrictions implemented by Chrome. While our engineers are working to update our settings, please use Firefox (always) to access these tools.  You may get an authentication errors when trying in Firefox, but you can either refresh the page or click on the tool again to get it to work.  We are working to get this resolved as well

New Rich Content Editor

Canvas has a new look to its content editor. This is currently available as an optional feature in your course but will be turned on for all Canvas users after fall term.  We highly encourage you to start using it now.  To activate, go to course settings > Feature Options, and toggle “RCE Enhancement” to on.  During fall, you will have the option to turn it off, but please be aware that this will be a permanent feature come Spring 2021.   For more information about this new feature, please see our Canvas Update page.

Canvas Changes over Summer

There were a few Canvas updates over the past summer. If you have missed them, you can read about them at UFIT News.

Zoom Resources

If you are using Zoom to hold online, synchronous class sessions, please visit our Zoom Resource page for helpful guides on topics such as setting up meetings, recording your meetings, and setting up breakout rooms.

 

Zoom updates 082420


Mac - https://support.zoom.us/hc/en-us/articles/201361963
Windows - https://support.zoom.us/hc/en-us/articles/201361953
Android - https://support.zoom.us/hc/en-us/articles/201361973
iOS - https://support.zoom.us/hc/en-us/articles/201361943
Linux - https://support.zoom.us/hc/en-us/articles/205759689

August 18, 2020 – IT Updates for Campus

Accelerate IT Product Use with Fast Path
400+ pre-vetted solutions, easy to use website:
https://news.it.ufl.edu/security/accelerate-it-product-use-with-fast-path-solutions/

HiPerGator Training Schedule
Intro to HiPerGator, NVIDIA, Submitting SLURM submissions, Git/GitHub, Jupyter, and more:
https://news.it.ufl.edu/research/hipergator-training-and-consulting/

Fall Prep – Checking Zoom Settings
Critical to UF teaching, research, and business – please share broadly
Note changes Zoom is making in September!
https://news.it.ufl.edu/infrastructure/fall-prep-includes-reviewing-zoom-settings/

Rich Content Editor Now Available in Canvas e-Learning
Let your instructional faculty and supporting staff know:
https://news.it.ufl.edu/education/enhanced-rich-content-editor-in-e-learning/


August 12, 2020 – Updates for Canvas

As the semester comes to a close, LSS wanted to share a few resources with you to help wrap up your courses and get grades into One. UF.

PREPARING YOUR GRADEBOOK
This guide on finalizing your gradebook in preparation for sending to ONE.UF will help you ensure that the grade displayed in Canvas matches what is sent to ONE.UF. This guide also highlights a new feature called “Override Grade”, which will allow you to enter a final grade for students that is different from the grade automatically calculated by Canvas in the Gradebook.

ENTERING GRADES IN ONE.UF
The UF HR Grades Toolkit provides resources for faculty and staff who enter grades in ONE.UF and myUFL.

GRADE SUBMISSION HELP
On Monday, August 17th, the registrar is offering live, online grading assistance from 10am to noon. Please join the Zoom meeting during that time if you need assistance.

Regards, e-Learning Support Team

Reminder: UF two-factor security wwill be required for all staff after August 12.

Suggestion: make sure to setup office and or home phone as alternate,
because if your phone is not with you, or not working, you can not login!

See https://it.ufl.edu/2fa/ for more information on UF two-factor security.
Click on the “Enroll with your GatorLink Credentials” link to get started if you haven’t already enrolled.
Faculty will be required to enroll after the fall term has been in progress; watch for further announcements as to specific date.
However, it’s easy and greatly enhances security, so there’s no need to wait.

August 6, 2020 – IT Updates for Campus

Fall Prep – Checking Zoom Settings
Critical to UF teaching, research, and business – please share broadly
Note changes Zoom is making in September!
https://news.it.ufl.edu/infrastructure/fall-prep-includes-reviewing-zoom-settings/

Workshop: AI on UF Research Computing Infrastructure
August 12 – For faculty and staff
https://news.it.ufl.edu/research/workshop-ai-on-uf-research-computing-infrastructure/

Educational Technologist 1-on-1 Consultations Available
Instructor help from online teaching and technology pro
https://news.it.ufl.edu/education/advocating-new-technologies-for-teaching-and-learning/

July 21, 2020 – IT Updates for Campus

World’s Most Advanced AI System is Available at UF
UF is the first--and currently only--university to have NVIDIA DGX™ A100
https://news.it.ufl.edu/research/worlds-most-advanced-ai-system-available-at-uf/

Phishing Alert Button, Multi-Factor for GatorMail O365 Email
Enhancements go live on July 27.
https://news.it.ufl.edu/infrastructure/july-27-enhancements-to-o365-gatormail/

Self-Help Resources for Incoming Faculty and Students
Share with them now, before they join us for the fall term.
https://news.it.ufl.edu/education/self-help-resources-from-the-help-desk/

UFApps Now Has 180+ Applications
Recent additions include COMSOL Multiphysics and DesignBuilder.
https://news.it.ufl.edu/education/new-applications-available-in-ufapps/

070220 LSS Udpate -> LINK

Canvas Grading June 9th

As the grading period for Summer A approaches, we are pleased to announce a new tool in Canvas called “Send Grades to ONE.UF”.  This tool will allow you to send your Canvas gradebook directly to ONE.UF for finalization.  The HR toolkit guide Canvas SEND outlines how to use this tool. You can still download your Canvas gradebook to use with the converter tool, or you can download a pre-converted CSV file that you can upload directly into ONE.UF.  The Export Canvas Gradebook guide can show you how.  All grading guides can be find at the HR Toolkit resource on Grades.

The Summer A grading period opens this Friday, June 12th, and runs through Monday, June 22nd, at noon.  The Registrar’s office is holding online grading help sessions. Please see the schedule below.  You can click on the links for the session you want to attend to join. 

We also wanted to remind you about the Grade Override feature in the Canvas gradebook. This feature allows you to enter a letter grade that will override the display grade in Canvas.  You can learn more about this feature and other steps to ensure your gradebook is ready to export on our Finalizing Gradebook web page.

 

June 2, 2020 – IT Updates for Campus
 
Please share pertinent information / links with your constituents.


Electronic Lab Notebooks - Usage @ UF
Survey underway to develop institution-wide needs.
https://news.it.ufl.edu/research/evaluating-electronic-lab-notebook-usage/

Moving UF Preview Online
From 60 in-person sessions to providing an online, holistic view of campus.
https://news.it.ufl.edu/education/moving-ufs-preview-programming-online/

Online Learning Support – Summer 2020 Resources
Valuable link for your area’s students.
https://news.it.ufl.edu/education/learning-support-and-campus-information/

More Resources Added to “Keep Teaching”
Helpful for new, returning faculty—especially those who may be teaching in Summer B.
https://news.it.ufl.edu/education/more-keep-teaching-online-resources-and-webinars-added/

Time Sensitive Zoom Changes - Deadline May 30, 2020

As previously mentioned Zoom will be enforcing the more secure version 5.0 clients starting May 30, 2020.  Information about this change and other changes impacting us are noted below:

  1. Zoom 5.0 Client: Only new 5.0 clients will be able to join meetings starting on Sat May-30, 2020
  2. Screen Sharing: An unknown number of random accounts were changed on May-11, 2020 to Only Host Can Share Screen by default
  3. PMI Password: All Personal Meeting ID sessions will (at some point) be required to use passwords

May 19, 2020 – IT Updates for Campus

Discounted Software Options for UF Community
Please share with students and staff that you support.
https://news.it.ufl.edu/education/discounted-software-options-at-uf/

Upgraded File Storage for HiPerGator
Big news for research faculty. High-level specs in UFIT News story, more details on RC website.
https://news.it.ufl.edu/research/upgraded-file-storage-system-for-hipergator/

Ignore the Quizzes on Facebook
Help the ISO educate our community:
online surveys and quizzes in social media apps can be dangerous.

https://news.it.ufl.edu/security/dont-answer-social-media-questionnaires/

May 18th

Mac, Windows, Android, iOS, & Linux Client Update: 05/18/2020 (No Operational Impact)

Upcoming scheduled maintenance notice: We will be providing a new version of our Mac, Windows, and Linux clients. They will be available for download at https://zoom.us/download. We will also be performing a staggered release for iOS and Android on applicable app stores. This update will include access to the meeting information while screen sharing.

Mac - https://support.zoom.us/hc/en-us/articles/201361963
Windows - https://support.zoom.us/hc/en-us/articles/201361953
Android - https://support.zoom.us/hc/en-us/articles/201361973
iOS - https://support.zoom.us/hc/en-us/articles/201361943
Linux - https://support.zoom.us/hc/en-us/articles/205759689

May 6, 2020 – IT Updates for Campus

When Should You Use the UF VPN?
List of services provided for when the VPN is actually needed.
https://news.it.ufl.edu/infrastructure/when-should-you-use-ufs-vpn/

Increasing Video Meeting Security
Password default changed for UF-Zoom. Meeting owners still can control settings.
https://news.it.ufl.edu/infrastructure/increasing-video-meeting-security/

Hang Up, Look Up, and Call Back
Increased reports of phishing – please share with the users you support.
https://news.it.ufl.edu/security/hang-up-look-up-and-call-back/

 

April 21, 2020 – IT News for UF

Instructional Faculty: Webinars on online learning, Cloud resources, and Zoom best practices available for the UF Community.
https://news.it.ufl.edu/education/more-keep-teaching-online-resources-and-webinars-added/

Video to Share:  Working Securely from Home
Working remotely?  Work securely, too!  
https://youtu.be/YhX_ugN4bUQ

Online Course: SPSS and SamplePower3
Please let your faculty and graduate students know about this fully online, instructor-led course.
Course dates: May 11-July 2.
https://news.it.ufl.edu/education/online-course-spss-and-samplepower3
 


Keep teaching:

https://elearning.ufl.edu/keep-teaching/

Keep researching:  

https://news.it.ufl.edu/research/research-computing-support-available-remotely/

 

April 10, 2020 ICC Feedback

http://www.lsoft.com/products/maestro.asp Could this replace Survey Monkey?

April 7, 2020 - IT News for UF

How to Check if a Zoom Meeting Invitation is Legitimate:
One minute video - very helpful, please share with faculty, students, and staff.
https://www.youtube.com/watch?v=xapqzcWn9ys

Download the Latest Version of Zoom:
Good idea to set a weekly reminder to check for any updates.
https://news.it.ufl.edu/infrastructure/download-the-latest-version-of-zoom/

Keeping Zoom Meetings Secure:
Learn how to configure Zoom settings to prevent Zoom meeting intrusions.
https://news.it.ufl.edu/infrastructure/keeping-zoom-meetings-secure/

Available via Remote Channels: Research Computing Consulting Support:
Let research faculty and staff you support know there are multiple ways to reach RC consultants during “walk-in” hours.
https://news.it.ufl.edu/research/research-computing-support-available-remotely/

Publishing this Week on UFIT News:
Information on new, fully online SPSS/SamplePower 3 course starting in May.

March 31, 2020 - VP IFAS candidates

From: ALL IFAS Personnel mailing list <IFAS-ALL-L@LISTS.IFAS.UFL.EDU> On Behalf Of Mastrodicasa,Jeanna Marie
Sent: Tuesday, March 31, 2020 6:49 PM
To: . IFAS-ALL-L <ifas-all-l@lists.ifas.ufl.edu>
Subject: [IFAS-ALL-L] Give feedback/view presentations for VP IFAS candidates

Dear IFAS colleagues,
The presentations of the three candidates for the UF/IFAS Vice President for Agriculture and Natural Resources are posted at the sites below for you to watch. The fourth candidate, Dr. Paul Patterson, has decided to withdraw his name from consideration at this time.

Dr. Alan Sams- https://mediasite.video.ufl.edu/Mediasite/Play/c57657bb069941fd9b9aecfaa8abff5c1d

Dr. Nick Place - https://mediasite.video.ufl.edu/Mediasite/Play/47db6762f0904ae1b17960be47e7cfd41d

Dr. Scott Angle - https://mediasite.video.ufl.edu/Mediasite/Play/d9d2ad61d7884c4cb87c0e3f0c89b65e1d

The feedback surveys for each of the three are located at the bottom of this site: https://hr.ufl.edu/manager-resources/recruitment-staffing/talent-search/vice-president-for-ifas/ and we would appreciate your input into this information as soon as possible to give President Fuchs the best feedback you can before Friday, April 3. Please be sure to share this with your stakeholders who would be interested in giving their feedback as well.

Thanks!
Jeanna

Dr. Jeanna Mastrodicasa
Associate Vice President for Agriculture and Natural Resources
1001 McCarty D Hall
University of Florida
352-392-1971
jmastro@ufl.edu

 


Adobe SSO

March 26
Enterprise-Wide IT UF's COVID-19 Response

Available via Remote Channels: Research Computing Consulting Support
Staff have set up multiple ways to reach them during previous “walk-in” hours.
https://news.it.ufl.edu/research/research-computing-support-available-remotely/

Adobe Creative Cloud Suite for Students and Faculty
This at-home availability is valid while face-to-face teaching and learning activities are suspended. 
https://news.it.ufl.edu/education/adobe-creative-cloud-temporary-remote-access/

Spike in Phishing Attempts Related to Coronavirus
Fake “COVID-19 Update” webpages targeting medical, clinical staff; fake charity sites. 
https://news.it.ufl.edu/security/phishing-scams-alert-tied-to-coronavirus/

March 23
Adobe Changes...

Due to Adobe’s requirement to federate UF before allowing faculty & students to access to their temporary, at-home (remote) Creative Cloud offering, UFIT migrated to GatorLink Single Sign On (SSO) for Adobe products over the weekend. 

However, this requires existing customers to manually move their data from their non-federated (personnel) Adobe ID to a federated ID.  Individuals who purchased a UF related Adobe license (tied with their gatorlink@ufl.edu email) will shortly be emailed with instructions how to do this.  These instructions are also posted at: https://software.ufl.edu/adobe-changes/

The other wrinkle is that Adobe’s internal processes are moving slowly, so individuals in your area may or may not have already received emails from Adobe about this, which look like phishing and are confusing to boot, so we suggest you follow the link above for more specific instructions.

-Kris K.

Kris Kirmse
UF Information Technology
University of Florida
720 Building, Rm 233
PO BOX 112099
Gainesville, FL 32611-2099
352-392-4125
krisk@ufl.edu

 

March 12, 2020
Lynda.com → LinkedIn Learning by March 31, 2020

The Lynda.com service transitioned to LinkedIn Learning in May 2019. After March 31, 2020, any links to Lynda.com courses will stop working. With the old Lynda links going away, please take the time now to update any links in your e-Learning courses, department or course website, or on your printed syllabus. Change Lynda.com Course Links by Mar. 31

March 10, 2020:  IT News for Campus

Remember Me Feature Available in UF Two-Factor Authentication
Also in this article: Two-Factor tabling event schedule – student, faculty, and staff help for self-enrollment.
https://news.it.ufl.edu/security/remember-me-feature-available-for-uf-authentication/

Implementing Canvas Course Sites for Co-Curricular Programs
Help faculty and staff leverage e-Learning environment for greater impact.
https://news.it.ufl.edu/education/leveraging-e-learning-for-broader-impact/

Going Beyond Batch Jobs on HiPerGator
All classes are FREE, taught in New Physics Building.
https://news.it.ufl.edu/research/going-beyond-batch-jobs-on-hipergator/

Spring 2020 Peer-2-Peer Event – March 26
Live streaming link will be posted to this page on event day:
https://it.ufl.edu/community/events/peer2peer/

February 25, 2020:  IT News for Campus

Three New + Three Updated Information Security Policies for UF
Assistance available to meet the new requirements.
https://news.it.ufl.edu/security/three-new-info-security-policies-for-uf/

Encourage Two-Factor Self-Enrollment Before Mandatory Deadline
Eight tabling events scheduled for March-April around campus to help with self-enrollment. Details posted soon.
https://news.it.ufl.edu/security/set-up-two-factor-ahead-of-uf-deadline/

New SAS Contract for UF
SAS license and renewal pricing is changed effective immediately,
https://news.it.ufl.edu/general-news/new-sas-contract-in-place-for-uf/

Going Beyond Batch Jobs on HiPerGator
Great training schedule this spring, and all classes are FREE.
https://news.it.ufl.edu/research/going-beyond-batch-jobs-on-hipergator/

February 11, 2020:  IT News for Campus

Encourage Two-Factor Self-Enrollment Before Mandatory Deadline
By summer 2020, UF will require everyone to use two-factor authentication.
Units that would like UF+Duo images for monitor, social media use may request them via it-comm@ufl.edu.
https://news.it.ufl.edu/security/set-up-two-factor-ahead-of-uf-deadline/

Let Faculty/Staff in Your Area Know – Free iThenticate Accounts Available @ UF
What federal funding agencies use to check proposals.
https://news.it.ufl.edu/education/protect-scholarly-output-with-ithenticate/

Accessibility at UF: Training Options
Creating accessible content in t4, hands-on training offered in the Hub: https://news.it.ufl.edu/web-services/creating-accessible-content-in-t4/
“Ally in Canvas” - Checking course accessibility in Canvas e-Learning: https://news.it.ufl.edu/education/checking-course-accessibility-in-e-learning/

2020 Tech Fee Innovation Grant Funding Cycle is Open
Criteria, submission guidelines, helpful hints on Tech Fee website.
https://news.it.ufl.edu/education/funding-cycle-open-for-2020-tech-fee/

Chrome Users and External Tools In CANVAS

Chrome will be releasing a security update in early February that may affect how you access certain tools in Canvas.  3rd party tools, such as Pearson, Macmillan, and other publisher content, as well as UF created apps like Manage Users or Photo Roster, may load differently than before.  Please follow the instructions given on how to access these tools to connect.
If you are having issues accessing one of these tools, please submit a ticket to e-Learning Support.

Regards,
e-Learning Support Team

submit a ticket via email: learning-support@ufl.edu
submit a ticket via phone: 352-392-4357 option 3
Hours: M-F 7:30am -Midnight; Weekends 8am-8pm

January 28, 2020:  IT News for Campus

2020 Gator Computing Program: Enrollment Open
Full, need-based scholarships available.
https://news.it.ufl.edu/research/enrollment-open-2020-gator-computing-program/

2020 Student Tech Fair Wrap-Up
Thank you to everyone who made this event the most successful student engagement event yet!
https://news.it.ufl.edu/education/highest-attendance-yet-for-tech-fair/

Accessibility Training in t4: February 13
Great information/skills to have: Free, hands-on web accessibility training offered in the Hub.
https://news.it.ufl.edu/web-services/creating-accessible-content-in-t4/

2020 Tech Fee Innovation Grant Funding Cycle is Open
Criteria, submission guidelines, helpful hints on Tech Fee website.
https://news.it.ufl.edu/education/funding-cycle-open-for-2020-tech-fee/

 

ZOOM UPDATE 01/19/2020

Mac, Windows, Android, iOS, & Linux Client (No Operational Impact)

ZOOM will be providing a new version of our Mac, Windows, and Linux clients. They will be available for download at https://zoom.us/download. We will also be performing a staggered release for iOS and Android on applicable app stores. This update will include renamed user types, the ability to use video as a virtual background, enhanced chat functionality, and additional Zoom Phone features.

MAC

https://support.zoom.us/hc/en-us/articles/201361963

Windows

https://support.zoom.us/hc/en-us/articles/201361953

Android

https://support.zoom.us/hc/en-us/articles/201361973

iOS

https://support.zoom.us/hc/en-us/articles/201361943

Linux

https://support.zoom.us/hc/en-us/articles/205759689

 

January 14, 2020:  IT News for Campus

2020 Student Tech Fair
Thursday, Jan. 23, in Tech Plaza – Please share with students in your area!
https://news.it.ufl.edu/general-news/2020-student-tech-fair-it-jobs-internships/

Trainings Available – All Free for the UF Community

  1. Learn R Programming

Face-to-face course begins Feb. 20.
https://news.it.ufl.edu/education/learn-r-programming/

  1. Using UFApps in the Classroom: Workshop on Jan. 16

For faculty and staff that support instructional activities.
https://news.it.ufl.edu/education/workshop-using-ufapps-in-the-classroom/

  1. Accessibility Training in t4: Class will be held on Feb. 13 Announcement coming soon!

December 4, 2019: News for Canvas

Grades are due by noon on Monday, December 16th.

In preparation for the end of the term, LSS wanted to give some tips/reminders on getting your gradebook ready for finalization.

Make sure every column has a grade entered

Canvas won’t calculate missing grade into what is displayed for students. This could falsely give a higher grade to a student in Canvas that doesn’t match what is exported.  You can assign a default grade of 0 to columns with missing grades or enter them by hand.  If an assignment is excused, you can type “EX” in the grade box, and that assignment won’t count toward the student’s final grade.

If using weighted assignment groups, make sure assignments are in the correct group.

Go through your Assignments tab and make sure each assignment is in the correct group. Having assignments in the wrong weighted group will give an inaccurate display and export grade.  To move an assignment to another group, you can click on the three dots on the right and select “move” or you can click on the 8 dots on the left of the assignment name to drag it to the right group.

Post all grades

Any column in the gradebook that has the visibility icon will prevent students from seeing their grade totals.  You must post those grades to remove the icon and display the total grade.

Set your grade scheme

If you are displaying a letter grade in Canvas, you will want to enable and set your grading scheme. To do so, go to Settings and check the box next to “Enable course grading scheme”.  Then click on “set grading scheme”. You are able to edit the default scheme by clicking on the pencil icon near the top right. Keep in mind that UF uses the designation of “E” instead of “F”, so you may want to update this in your grading scheme as well.

Export and convert Canvas gradebook for One.UF

You can follow these instructions (which also include how to enable course grading scheme) on how to export and convert your Canvas gradebook into a format that will allow you to upload into One.UF

If you have any questions about preparing your final grades or would like to review your gradebook with an e-Learning Specialist, please call us at 352-392-4357 option 3.

 

December 3, 2019: IT News for Campus

Coming Soon:
Supporting Food Security in Africa
Self-Service Dashboards
UF Helpdesk Support Over Winter Break

Optimizing for Usability in e-Learning
Support instructional faculty? Let them know about these tools.
https://news.it.ufl.edu/education/optimizing-for-usability-in-e-learning/

Enabling the Rise to Five
Transforming and rationalizing IT for UF. 
https://news.it.ufl.edu/general-news/enabling-rise-to-five/

Next-Gen Campus Border Network Installed
Up next: UFNet3
https://news.it.ufl.edu/infrastructure/next-gen-campus-border-network-installed/

Also: Considering and IT Career Move?
https://news.it.ufl.edu/general-news/considering-an-it-career-move/

November 19, 2019: IT News for Campus

New CITT Production Studios Open

Full-sized 6’ lightboard, iPad Pro, AirPlay, Surface, and the ability to “plug and play” almost any device into the studio recording system. 
https://news.it.ufl.edu/education/renovated-citt-production-studios-now-open/

Tech Transformation of Norman Hall

Inaugural tech fair concept for instructional faculty and staff.
https://news.it.ufl.edu/education/transforming-historic-norman-hall-for-21st-century-education/

Next-Gen Campus Border Network Installed

Up next: UFNet3
https://news.it.ufl.edu/infrastructure/next-gen-campus-border-network-installed/

November 14, 2019 IT News for Campus  

Canvas Updates VIEW VIDEO OVERVIEW Changes/additions occurring in Canvas on Saturday, November 16th, 2019

October 22, 2019:  IT News for Campus
   Coming soon: Accessibility Training for Content Creators   

Sunset of UF Mainframe
After 47 years of service.
https://news.it.ufl.edu/infrastructure/major-milestone-retirement-of-the-uf-mainframe/

First Teaching TechXploration Event
Inaugural tech fair concept for instructional faculty and staff.
https://news.it.ufl.edu/education/first-teaching-techxploration-event-nov-6/

Canvas Update October 19, 2019
On Saturday October 19, 2019, Canvas will update the following feature:
View a  video highlight of these feature changes.

October 8, 2019:  IT News for Campus
Photos from the UF Mainframe Shutdown – Oct. 2, 2019: https://www.facebook.com/GoGators.UFIT/
Coming soon: NERSP Sunset Date, Oct. 22 – HiPerGator Symposium

Prevent Your Own Cybersecurity Nightmare
Encourage students and staff in your area to stop by the Hub on NCSAM event dates.
https://news.it.ufl.edu/security/prevent-your-own-cybersecurity-nightmare/

Enhancing Teaching Engagement with Technology
Workshops to help maximize technology use and engage learners.
https://news.it.ufl.edu/education/enhancing-teaching-engagement-with-technology/

Accessible Online Environments: Everyone’s Responsibility 
Simple strategies to adopt.
https://news.it.ufl.edu/web-services/accessibility-guidelines-for-email/

 

September 24, 2019:  IT News for Campus

Gator360 Service
How can Customer Relationship Management improve services and engagement for your department?
https://news.it.ufl.edu/systems/improving-student-support-processes-for-uf/

Meet Ryan Yang, UFIT’s First Associate Director - Teaching & Learning
Joined Gator Nation after 18 years with Michigan State.
https://news.it.ufl.edu/education/innovating-the-teaching-learning-technology-environment/

Open House Events for Instructional Faculty
Monthly opportunities for video, instructional design, and e-Learning consulting expertise.
https://news.it.ufl.edu/education/extending-teaching-learning-support/

Zoom: More Value-Added for UF
Calculating productivity savings.
https://news.it.ufl.edu/infrastructure/realizing-productivity-savings-for-uf/

Canvas Update September 17, 2019 

On Saturday, September 21st, Canvas will implement an update that will allow instructors to enable launching SpeedGrader filtered by Student Groups. This will allow for a quicker loading of SpeedGrader in large enrollment courses. However, this is only for student groups and not by sections.   Currently, you are able to filter the Gradebook by student groups by clicking on View> Filters > Student Groups. You can read the full Canvas Release Notes on how to enable this feature and to see all changes for this update. 

Conference Tab Unavailable after Sep 30 

Beginning on October 1st, the Conference tab will no longer be available in Canvas.  If you need to download previous recordings, do so before this date. Please reference our Canvas Conference transition page for more information. 

Grade Post Policy Issues (formerly muting/unmuting) 

We understand that there are still a few issues and concerns about the new Grade Posting Policy.  We wanted to provide resources for you to better understand these changes.  

One issue we still see, and have been working with Canvas to correct, is students seeing comments even though grades are currently hidden.  One way to potentially prevent this is to ensure that the policy for the assignment is set to manual release before starting to grade.  If you change and hide grades after you start, you are more likely to see this error.   Please contact e-Learning Support if this does happen. 

Academic Technology Open Houses: Walk-In Consultations on e-Learning 

Drop in anytime to talk with experts in eLearning and discover how to get the best out of your online courses! Come to learn about the topic of the day and bring any technical or course design questions you have. Short presentations on the day's topic will be delivered at the top of every hour, and instructional designers, eLearning Support, and video services staff will be available for one-on-one consultations. The new UFIT Center for Instructional Technology and Training video production studios will also be available to tour!  

Location: Hub 221  Time of day: 11 am to 2 pm  Dates and topics: 

September 10, 2019:  IT News for Campus
Coming soon on UFIT News:  Gator360 CRM Service,  2018-2019 Tech Fee Funding Announced

“External” Banner Now on Emails Originating Outside UF
Original go-live date of Sept. 3 was changed to today -- Sept. 10, due to Hurricane Dorian. 
https://news.it.ufl.edu/infrastructure/additional-safeguard-external-email-banner-for-uf-email/

Easy Access to Research Computing Expertise 
Please let your constituents involved in research know about the free consulting available.
https://news.it.ufl.edu/research/easy-access-to-research-computing-expertise/

EndNote Licenses Available for 2019-20
Negotiated a reduced cost for UF.
https://news.it.ufl.edu/education/new-endnote-licenses-available-for-2019-20/

August 27, 2019:  IT News for Campus

Coming soon on UFIT News:  Endnote License Availability, Transition Plan for Remaining Users of “UF” ssid, 2018-2019 Tech Fee Funding Announced

Extra Safeguard for UF: “External” Banner Added Soon on Emails Originating Outside UF Systems
Go-live is Sept. 3: Please socialize with your colleagues and the faculty, non-IT staff, and students in your area. 
https://news.it.ufl.edu/infrastructure/additional-safeguard-external-email-banner-for-uf-email/

Noteworthy Summer Enhancements to UF e-Learning
Important information for your instructional faculty, especially if they were away over the summer.
https://news.it.ufl.edu/education/summer-2019-updates-to-uf-e-learning/

The 2019 HiPerGator Symposium
Please encourage the grad students and postdocs in your area who use HiPerGator to submit proposals.
https://news.it.ufl.edu/research/enabling-graduate-and-postdoc-research/

Free Statistics Software Training – Register by Sept. 12
Seven-week course is open to faculty, staff, grad students, Ph.D. students, and postdocs.
https://news.it.ufl.edu/education/free-statistics-software-training-course/

Enhancements Made to UF Wireless Connectivity
Simpler, quicker experience eliminates the need to download software.
https://news.it.ufl.edu/infrastructure/wireless-connectivity-enhancements-made/

 

August 20, 2019:  IT News for CANVAS

UFIT completed several updates to the Canvas e-Learning environment since the close of the Spring 2019 term. The major upgrades and enhancements are listed/linked below.

  1. Zoom Conference Tool Replaced BBB
    Step-by-step video instructions for using Zoom are available online.
  2. Lynda.com Migrated to LinkedIn Learning
    Lynda links embedded in a course will need to be updated to their LinkedIn Learning URL.
  3. New Gradebook in Canvas Overview
    A video highlighting the new features in the Gradebook.
  4. New Grade Posting Policy Demo
    Grade Posting Policy has replaced “muting” in the gradebook. This video will show you how!
  5. Turnitin Upgrade
    Slight changes in Turnitin increase reliability in submissions generating reports.
  6. Quiz Accommodation Tool Added
    A great time-saver for instructors by allowing course-wide accommodations for an individual to be made from one place!

August 13, 2019:  IT News for Campus

For New Faculty:  Teaching with Technology Open Houses
Please let INCOMING faculty know - August 14, August 15, and August 19.
https://news.it.ufl.edu/education/teaching-with-technology-open-houses-for-new-faculty/

For All Faculty, TA’s, and Instructional Designers: Summer 2019 e-Learning Updates
Please share with your instructional faculty and the staff who support teaching/learning activities.
https://news.it.ufl.edu/education/summer-2019-updates-to-uf-e-learning/

UFIT’s 2019-2020 teaching and learning, customer support, and research computing publications are online
https://news.it.ufl.edu/general-news/ufits-2019-2020-publications-are-online/

June 24 - Mainframe Transition Complete

UF Information Technology has completed the transition from the mainframe, and consumer access to mainframe data and NERDC “green screens” and Student Admin (EAGLE) and other areas has been removed. Our Mainframe FAQ at compass.ufl.edu/mainframe/ includes a link to a regularly updated crosswalk of archived mainframe data to new reports and paths. We are pleased to inform you that COMREC data is now accessible in PRD using the path My.ufl.edu Enterprise Analytics Team Content Student Information Archived Mainframe Data Student Records COMREC (s12).

May 21, 2019: IT News for Campus

Getting Started with UF’s Research Computing Environment
Please share this article with your incoming faculty and lab staff:
https://news.it.ufl.edu/research/getting-started-with-ufs-research-computing-environment/

Zoom Has Become Intrinsic for UF’s Academic, Business, and Research Life
More than 52,000 meetings so far this AY.
https://news.it.ufl.edu/infrastructure/zoom-now-intrinsic-to-uf-business/

Turnitin Upgrade in Canvas e-Learning  
Upgraded on May 7.
https://news.it.ufl.edu/education/turnitin-upgraded-in-canvas-e-learning/

 

May 10

Zoom Pro Accounts Enabled for UF
Service updates go into effect on May 13.
https://news.it.ufl.edu/infrastructure/zoom-pro-accounts-enabled-for-uf/

UF Moves to LinkedIn Learning
UFIT has completed its part of the upgrade for campus.
https://news.it.ufl.edu/education/uf-moves-to-linkedin-learning-may-7/

Recent Stories on UFIT News:

eLearning Updates 050719

The following updates/changes in Canvas have occurred:

April 23, 2019:  IT News for Campus

Lynda.com Transitions to Linkedin Learning – May 6, 2019
UF has the most users in the “Lynda campus” enterprise license program.
https://news.it.ufl.edu/education/goodbye-lynda-hello-linkedin-learning/

Enhancements to Canvas e-Learning Gradebook – May 7, 2019
UFIT hosting live webinar showing new features on April 25.
https://news.it.ufl.edu/education/new-gradebook-features-in-canvas-may-7/

On May 7th 2019, the following changes will occur in e-Learning:

New Conferencing Tool in eLearning

041619 = With the addition of Zoom services to UF, e-Learning will be transitioning away from the default conferencing tool (BigBlueButton). We expect this transition to be completed by Fall 2019. At that time, Conferences (BBB) will revert to the free access license with reduced functionality.

A Zoom LTI is already available within eLearning, but beginning in Summer A 2019, it will be upgraded to “Zoom Conferences” which will now allow faculty created conferences to be automatically added to the course calendar and notify students of these conferences. Additionally, students can create, join, record, or view previously recorded meetings while remaining in eLearning. Zoom Conferences will be enabled by default in navigation menu for all courses.

During this transition time, BBB (via Conferences) will remain available throughout Summer 2019. Users are encouraged to download any recordings they wish to keep by the end of Summer A. At the beginning of the Fall 2019 semester, BBB will be downgraded to the free license version with limited storage functionality. Courses that require students to use Conferences via Group Pages will need to adapt their group assignments as Zoom Conferences works differently.

UFIT Training will be creating step-by-step guides to support the transition from BBB to Zoom which are expected to be available around May.

ABOUT CANVAS RELEASES

Summary: The Notifications page includes a new alert for instructors to be notified about broken links in a course.

Change Benefit: This change allows instructors to be notified about broken links via notifications when they are accessed by students in the course.

 Affected User Roles & Behaviors

Instructors: If instructors want to be notified of broken links in their course, instructors can visit their Notification Preferences page and select the Content Link Error notification. Instructors are notified with both the location and content of the link error. The Notification default is set to daily delivery.

 This notification is triggered in the following conditions:

 Deleted links are not included in this notification and can be validated using the Validate Links in Content option in Course settings.

Notifications Content Link Error

Mainframe Decommission: Mainframe Goes Dark on June 15

The Mainframe will be turned off JUNE 15. Contact UFIT today if you still have processes using the Mainframe. https://news.it.ufl.edu/infrastructure/mainframe-decommission-june-30-2019/

Messaging Underway: UF > Eduroam

Your constituents still using the UF connection point (SSID) are now receiving messages. https://news.it.ufl.edu/infrastructure/wireless-network-switch-from-uf-to-eduroam-messaging-begin-march-25/

Let UFIT Enable Your Funding Proposals

UFIT can help you with required proposal documentation. https://news.it.ufl.edu/research/let-ufit-enable-your-funding-proposal/

Invoking Fear, Building Trust: The Psychology of Phishing

Why faculty and staff are susceptible to fake emails from UF executives. https://news.it.ufl.edu/security/the-psychology-of-phishing/

Online Data Guide Tool Available

Tool helps risk assessment process. https://news.it.ufl.edu/security/new-online-tool-helps-you-safely-work-with-uf-data/

New gradebook in Canvas for Summer 2019

032019 - At of the beginning of the Summer 2019 semester, the gradebook in Canvas will be updated to a new version. This new gradebook is very similar to the current gradebook, but includes more features like additional options for sorting, the option to add a late policy on assignment submissions and more.

For more information regarding the new features that this updated gradebook includes, please visit the Canvas Release: New Gradebook.

Additionally, Turnitin will be upgraded, but you will not see any changes due to these updates other than improved reliability.

February 16th Canvas will be making the following update:

021619 Canvas will be making the following updates: DocViewer will now allow stylus use when making annotations in Speedgrader. Canvas currently ONLY lists the Microsoft Surface tablet as a supported device, but other touchscreen devices may work as well. Currently, when a user embeds an image in a page, assignment, et cetera they see a list of the image names. With this update, the images will be structured as thumbnails to allow users to be able to see what image they are adding within the Rich Content Editor. If you have questions or need assistance, please give us a call at (352)392-4357 option 3 or send us an e-mail at learning-support@ufl.edu<mailto:learning-support@ufl.edu<mailto:learning-support@ufl.edu%3cmailto:learning-support@ufl.edu>>. We're happy to help in any way possible. 

On Saturday, September 15th Canvas will be making the following update:

When the assignments are not muted, instructors will have the ability to download submission comments made on student submissions in a PDF file. The file will include information regarding who made the comments, the time they were submitted, and the contents of the comment. Please note that if an assignment is set to anonymous grading, this feature is turned off and the "Download Submission Comments" link will disappear for that specific assignment.

On Saturday June 23, Canvas will be making the following update:

Users will be able to duplicate modules, including content items within them. When a module is duplicated, the new module and the copied items will default to an unpublished state, and the module title will have the word "Copy" at the end of it. Please note that if the module contains a quiz, the option to duplicate will disappear for that module. In order to restore the option to duplicate, users can remove the quiz from the module.

On Saturday June 2, Canvas will be making the following updates:

The Conferences tool will be able to display different recording formats of a recorded conference. Some of the formats are: videos, presentations, and statistics including but not limited to the attendance of the conference, number of moderators versus the number of participants, and other student interactions within the conference.

Instructors will be able to manage all annotations and comments made on submissions within DocViewer, regardless of who created the comments. Once an instructor removes the comment or annotation, no users are able to see it with the exception of the user that originally created the comment or annotation.

In addition, users can comment on annotations that they did not create within DocViewer, barring there is no comment associated with the annotation. Also, comments are truncated if they exceed five lines

Another update that is occurring is that when a user mutes an assignment, all comments, including comments that were previously made, will be hidden from students.

Finally, when a student is concluded from a course, the instructor will retain access to the student's context card for the course. This change allows instructors to see specific information regarding the student's participation in the course while leaving the student in a concluded state.

On Thursday, May 10th,

Ally will be available in UF e-Learning. Ally is an accessibility tool designed to identify documents not meeting ADA/Section 508 standards.  If files do not meet Section 508 standards, the Ally tool provides quick and easy remediation for correcting the issues within the e-Learning environment. For more information regarding Ally, please visit the UFIT Training site<https://training.it.ufl.edu/training/items/ally.html>.

March 12th and Wednesday, March 14th. The following updates:

The Announcements tool will have several new updates including that, by default, announcements will be locked for commenting, they can be posted to specific sections, and instructors can see dates for delayed announcements on the main Announcement page.

Announcements, by default, will be locked for commenting by students; however, instructors can turn this feature on by selecting the "Allow users to comment" option when creating or editing the announcement.

Also, announcements can be posted to specific sections of a course. When creating an announcement, a "Post to" section allows instructors to select the section they want to post to from a drop-down menu. By default, this option is set to "All my sections", but the setting can be removed by either selecting a different section or by clicking on the "X" next to the section name.

Finally, the layout of the main Announcements page has been modified aesthetically, and instructors can see the dates that delayed announcements are set to post. Not only has the look of the Announcements tool changed, but where the announcement shows the date it is posted, it will also show the date for any announcements that have a delayed posting.

On Saturday February 17, 2018, Canvas will update the following features:

The first update is that group assignments that are individually graded allow for more options when submitting comments on the submission in Speedgrader. Instructors can decide whether they would like the comment to go to the whole group or just a particular student. Additionally, students can decide whether they would like to send a comment to the whole group or just the instructor when commenting in the "Submission Details" page.

Another update is that when searching for a course in the Inbox tool, users can utilize an auto-completion search feature. Users can begin typing the name of the course and then select the course once it has been auto-completed, or they can scroll to select the course they are searching for. This change is being applied to the email composition window as well.

Finally, the "Student View" button is now accessible from both the home page and the course settings.

 

The University of Florida has migrated Adobe licensing authorization to Single Sign On  (SSO). 


Currently, the Adobe migration process is moving slowly.  It may take several hours to migrate all users from their Adobe ID (personal account) to their Adobe Enterprise (company or school) account.   Information regarding this announcement can be found here: http://software.ufl.edu/adobe-changes/

What does this mean to our faculty and staff using Adobe in their office and at home?

When using an Adobe product or Signing In to an Adobe website,  use your GatorLink address.  You will be presented with an Adobe Creative Cloud Sign-on screen. Select the Enterprise ID (Company or school account) option. Once selected, you will be asked to Sign-in with your UF credentials.  This will be the standard method of activating your software and accessing Adobe services.

About moving your UF content

You may receive a notification from Adobe to transfer your UF content. Do not use the links in the Adobe message, instead use the information below.

All UF Employees are required to move any UF content on their Personal account to their new UF Federated account. To transfer content from your Personal account to your Company ( or school) account,


If you need to move your content manually, Adobe provides step by step instructions on this web page: https://helpx.adobe.com/enterprise/kb/transfer-assets.html

Anyone with questions about accessing, downloading, or using the Adobe Creative Cloud should contact their campus IT support staff.  Students and faculty may also contact the UF Computing Help Desk (352-392-HELP/4357, helpdesk@ufl.edu, or submit a ticket to my.it.ufl.edu) for assistance.

This information is referenced, at:

James Lynn Hardemon
UFIT
PO Box 112099,  Suite 250 North
Gainesville, FL 32601
(352) 392-7638
http://software.ufl.edu

 


 

Adobe Changes...

Due to Adobe’s requirement to federate UF before allowing faculty & students to access to their temporary, at-home (remote) Creative Cloud offering, UFIT migrated to GatorLink Single Sign On (SSO) for Adobe products over the weekend. 

However, this requires existing customers to manually move their data from their non-federated (personnel) Adobe ID to a federated ID.  Individuals who purchased a UF related Adobe license (tied with their gatorlink@ufl.edu email) will shortly be emailed with instructions how to do this.  These instructions are also posted at: https://software.ufl.edu/adobe-changes/

The other wrinkle is that Adobe’s internal processes are moving slowly, so individuals in your area may or may not have already received emails from Adobe about this, which look like phishing and are confusing to boot, so we suggest you follow the link above for more specific instructions.

-Kris K.

Kris Kirmse
UF Information Technology
University of Florida
720 Building, Rm 233
PO BOX 112099
Gainesville, FL 32611-2099
352-392-4125
krisk@ufl.edu